Central Ohio – We are offering an exciting opportunity for a full-time Special Projects Coordinator/Estimator.

Special Projects Coordinator / Estimator

The Special Projects Coordinator is the leader responsible for overall project fiscal success, planning and scheduling, resource allocation, project accounting, control, and Owner satisfaction. Provide technical direction and ensure compliance with Contracts, safety standards, and quality standards. The Special Projects Coordinator plays a vital role in developing and promoting a culture of financial management, schedule management and customer satisfaction. The Special Projects Coordinator is required to have complete and thorough technical knowledge of the construction process, the ability to multi-task responsibilities, and exceed the project goals.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Establishing project objectives and plans, setting performance requirements, and selecting subcontractors and suppliers.
  2. Optimum utilization of resources- labor, materials, and equipment, and ensuring their procurement at most cost-effective terms.
  3. Implementation of various operations through proper on-site and off-site coordination with the Special Projects Superintendent.
  4. Development of effective communications and resolving conflicts among the project participants.
  5. Work with the Special Projects Superintendent through the entire construction project from start to finish.
  6. Adhere to the Company’s Safety Policy, Substance Abuse Policy, Equal Employment Opportunity and Sexual Harassment Policy, and the Company Manual.
  7. Perform pre-project site meetings with owners, write detailed scopes of work, upload site meeting information (Pictures, notes, etc.) into estimate folders.
  8. Provide cost estimates for special projects based on information collected during site-visit/ owner meetings.
  9. Work in conjunction with the Vice President – Estimating to assign an Estimator to a project when needed and assist other estimators in developing accurate cost estimates and proposals.
  10. The Special Projects Coordinator will be responsible for sending the estimates and proposals to upper management for approval.
  11. Once upper management has reviewed and approved an estimate/proposal the Special Projects Coordinator will be responsible for sending the proposals to the owner and answering any questions the owner may have.
  12. Work in conjunction with the Special Projects Superintendent planning, scheduling, budgeting, and identification of resources needed for each project.
  13. Lead project meetings and facilitate between the Owner and Design Team.
  14. Issue Contract Documents including Division 00 and Division 01 Specifications in conjunction with the Design Team and control the bidding process.
  15. Prepare detailed scope of works for all subcontractors and suppliers, conduct scope review meetings with the apparent low bidder(s), negotiate and issue subcontracts and purchase orders.
  16. Project accounting functions include invoice review, gross profit analysis, setting up the initial job cost report, monthly job cost report management, minimizing exposure and risk in the project.
  17. Preparing pay applications/invoices to the Owner within the Contract terms, and timely approval within payment.
  18. Assist the Project Administration and Compliance Officer, with all compliance documentation and terms for all subcontractors pay applications and supplier invoices.
  19. Update self-performance quantities on a weekly basis and analyze productivity. Provide reports, feedback to the superintendent, and identify any risks.
  20. Initiate, estimate, and process all change order requests to the Owner for additional work, and work outside the scope of the Contract.
  21. Process all change orders to subcontractor and suppliers to coincide with billing cycles. Maintain a detailed log of all changes.
  22. Develop the initial overall critical path project schedule with input from the superintendent, subcontractors, and suppliers.
  23. Ensure that construction activities progress according to the baseline schedule.
  24. Provide periodic updates of the schedule to monitor progress versus the completion date.
  25. Devise the project work plans and make revisions as and when need arises.
  26. Communicate effectively with the team members responsible for completing various phases of the project.
  27. Coordinate the efforts of all parties involved in the project, which include the Owner, designers, consultants, subcontractors, suppliers, and the work force.
  28. Monitor and inspect onsite the progress of the project and construction activities on a regular basis and conduct weekly meetings with all the stakeholders.
  29. Perform all management of the project documentation requirements, including but not limited to submittals and shop drawings, requests for information (RFI’s), LEED, changes, and change order log, meeting minutes, updating record drawings, non-compliance notices, punch lists, close-out documents, etc.
  30. Identify the elements of project design and construction likely to give rise to risk, disputes, and claims.
  31. Certify project close-out and final payment within 60 days of substantial completion.
  32. Assume additional responsibilities, duties, tasks, as directed by the President, Vice President, or Vice President of Operations.

Supervisory Responsibility

Manage staff as assigned, Superintendents, Foreman, Field Employees, Estimators, etc. and maximize staff’s performance.

Work Environment
While performing the duties of this job, the employee is most frequently exposed to office duties performed in a temperature controlled, office environment. Site duties are performed in a weather dependent, construction work site environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to work with a computer in the office or construction environment. The workday is spent working with management, associates, and working with outside sources solving problems. Others impose 90% of deadlines and 10% are self-imposed.

The position lifts up to 25 pounds, walks, and stands or sits for extended periods of time. The position requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination and effective audio-visual perception needed for making observations, reading, and writing, communicating with others, and operating assigned equipment according to safety standards. The position requires the ability to move arms and legs.

Position Type/Expected Hours of Work
This is a full-time position exempt from FLSA. Standard workdays and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., weekends as needed.

Travel is primarily based on business need and job location, although some out-of-area and overnight travel may be expected.

Required Education and Experience

  1. Four-year bachelor’s degree in engineering or construction management, or equivalent combinations of technical training and practical experience.
  2. Minimum of five years of experience in construction projects with extensive knowledge of construction, design, finance, and management.
  3. Superior communication skills.
  4. Ability to plan and organize a team effort.
  5. Good client management and goodwill building ability.
  6. Effective time management and logical decision-making ability.
  7. Capacity to handle pressure.
  8. Business oriented person.
  9. Strong focus on safety and quality.
  10. Capacity to motivate, lead and boost morale of the teams.
  11. Provide innovative and effective management practices to maximize employee(s) performance.

Work Authorization/Security Clearance (if applicable)
Must be able to successfully complete the I-9 requirements.

AAP/EEO Statement
Robertson Construction is an EOE (Minorities/Females/Protected Veteran) and ADA (Individual with Disabilities) compliant organization.